Privacy Policy
Last updated: 26 june 2026
This Privacy Policy explains how Saints Silouan and Sophrony High School collects, uses, stores, and protects personal data when you visit our website, contact us, apply for admission, subscribe to updates, or make a donation.
1. Who we are
The data controller for this website is:
Saints Silouan and Sophrony High School
Sint-Jansbergsteenweg 44
3040 Huldenberg
Belgia
+32499427164
If you have questions about this Privacy Policy or about how we process personal data, you may contact us using the details above.
2. What personal data we collect
Depending on how you use the website, we may collect the following categories of personal data:
a. Contact and enquiry data
When you contact us through the website, by email, by phone, or through a form, we may collect:
name;
email address;
phone number;
subject and message content;
any other information you choose to provide.
b. Donation data
When you make a donation, we or our payment service providers may collect:
name;
email address;
billing address;
donation amount;
donation date and campaign;
transaction identifier;
payment status;
any message or note you choose to include.
We do not store your full payment card details on our own servers. Payments are processed by trusted third-party payment providers.
c. Admissions data
If you contact us regarding admissions, we may collect the information you submit in your enquiry or application. Where an application concerns a child, the relevant admissions information will be handled with special care and only for the purpose of assessing and administering the admissions process.
d. Newsletter and communications data
If you subscribe to receive updates, we may collect:
name;
email address;
communication preferences.
e. Technical and usage data
When you browse the website, we may collect limited technical data such as:
IP address;
browser type and device information;
pages visited;
referral source;
approximate location based on IP;
website interaction data.
Some of this data may be collected through cookies or similar technologies.
3. Why we use personal data
We use personal data for the following purposes:
to respond to enquiries and requests;
to manage donations and related administration;
to process and review admissions enquiries or applications;
to send newsletters or updates where you have requested them;
to operate, maintain, and improve the website;
to ensure website security and prevent misuse;
to comply with legal, accounting, or reporting obligations;
to support the school’s mission, fundraising activities, and relationship with supporters.
4. Legal bases for processing
Depending on the context, we rely on one or more of the following legal bases:
consent, where you have freely chosen to subscribe, accept certain cookies, or submit optional information;
performance of a contract or steps taken at your request before entering into a contract, for example in connection with a donation or admissions process;
legal obligation, where processing is necessary to comply with applicable law;
legitimate interests, where processing is necessary for the operation, security, communication, and development of the school and its website, provided those interests are not overridden by your rights and freedoms.
5. How long we keep personal data
We keep personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, safeguarding, and reporting requirements.
As a general rule:
contact enquiries are kept for as long as necessary to respond and follow up appropriately;
donation records are retained for the period required by applicable accounting, tax, and legal obligations;
newsletter data is kept until you unsubscribe or we otherwise stop sending such communications;
technical and analytics data is kept in accordance with the settings of the relevant service providers and our cookie settings.
Where appropriate, we may retain limited information for longer in order to establish, exercise, or defend legal claims.
6. Who receives personal data
We may share personal data only where necessary and appropriate, including with:
website hosting and content management providers;
payment processors;
email and newsletter providers;
analytics providers;
professional advisers such as accountants, auditors, legal advisers, or IT support;
public authorities or regulators where required by law.
All such sharing is limited to what is necessary for the relevant purpose.
7. International transfers
Some of our service providers may process personal data outside the European Economic Area. Where that happens, we take appropriate safeguards as required by applicable data protection law, such as relying on an adequacy decision or standard contractual clauses where necessary.
8. Cookies and similar technologies
Our website may use cookies and similar technologies for:
essential website functionality;
remembering user preferences;
analytics and performance measurement;
embedded content or third-party services.
Where required by law, non-essential cookies will only be placed after you give your consent. You can manage your preferences through our cookie banner or browser settings.
If you use embedded third-party content, such as video, maps, payment tools, or social media features, those services may also set cookies or collect data in accordance with their own privacy policies.
9. Children’s data
Because this is a school website, some information may relate to children in the context of admissions, school life, or parent communication. We handle such data with particular care and only where appropriate and lawful. We ask that parents or legal guardians provide admissions or child-related information where required.
Where photographs, videos, or school-life materials are published, this will be managed in accordance with the school’s internal consent and safeguarding practices.
10. Security
We take appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.
However, no internet transmission or storage system can be guaranteed to be completely secure.
11. Your rights
Subject to applicable law, you may have the right to:
access your personal data;
correct inaccurate or incomplete data;
request deletion of your data;
request restriction of processing;
object to certain processing;
withdraw consent at any time where processing is based on consent;
receive a copy of certain data in a portable format;
lodge a complaint with a competent data protection authority.
If you wish to exercise any of these rights, please contact us at info@silouan.be.
12. Complaints
If you believe that your personal data has been handled unlawfully or unfairly, we would appreciate the opportunity to address your concerns first. You also have the right to lodge a complaint with the Belgian Data Protection Authority or with the supervisory authority competent in your place of residence or work.
13. Third-party links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties.
14. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The version published on this page is the version currently in force.
15. Contact
If you have questions about this Privacy Policy or about the way we process personal data, please contact:
Saints Silouan and Sophrony High School
Sint-Jansbergsteenweg 44
3040 Huldenberg
Belgia
+32499427164